Prestigious Architectural Firm located downtown seeks an Administrative Assistant to support four partners.
2-3 years of experience needed
Bachelor’s Degree required
Proficient in basic administrative functions, and skilled in the use of office equipment and computer
Software including Microsoft Word, Excel and Outlook
Ability to manage and prioritize tasks/projects with little supervision
Ability to work with others; clients, colleagues, and management
Excellent in written and verbal communication skills
Strong abilities in scheduling
Flexible and detail-oriented
Creative background preferred
Dedicated and hard-working
Must be able to work in a team environment
Screen incoming phone calls
Schedule meetings, reserve conference rooms
Coordinate travel domestic and International
Prepare expense reports
Prepare FedEx and UPS packages
Assist teams with presentations, shipments or any other service required
Cover reception duties as required
Work as a team with other assistants and provide coverage when needed
Hours are 9:00 am – 6:00 pm
Qualified candidates should submit a cover letter and resume along with salary requirements to firstname.lastname@example.org referencing job #122.
Please attach the completed Applicant ID, Veteran Self-ID, and Disability Self-ID Forms which can be found under “downloads” on the http://www.ennead.com/employment page along with your materials.
In addition, please indicate in your cover letter whether or not you are legally authorized to work in the US, or if you will now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status).
The firm is an equal opportunity employer and complies with applicable local, state and federal fair employment practices laws. The firm gives equal opportunity and consideration to employees and applicants without regard to race, color, religion, national origin, citizenship status, creed, age, disability which is unrelated to the individual’s ability to perform the duties of a particular job or position, sex, marital status, sexual orientation, gender identity, veteran status, or any other characteristic protected under applicable local, state or federal laws.
Additional Salary Information: Commensurate with experience.
Ennead Architects is a multidisciplinary design firm with projects ranging from museums and performing arts centers to complex laboratory, research and teaching facilities for higher education, from large scale infrastructure projects and urban plans to hotels and residential buildings.