This position is responsible for coordinating and managing all aspects of project management work including establishing and maintaining the project program, schedule and budget, delivering outcomes that meet or exceed the established expectations and goals from the planning and design stages through construction, commissioning, occupancy and final close-out of small to large capital construction projects. Also, responsible for all daily activities associated with maintaining the college aesthetic and functional objectives, including timely and economical construction of low maintenance, long life, sustainable, architecturally correct and functional buildings.
Participates in college long-rang planning process providing technical expertise in all phases of capital construction projects, renovations and major repairs.
Prepare feasibility and other special studies to compare alternatives, determine viability of potential campus projects and establish cost estimates.
Manage pre-construction phase project management services including meeting with representatives of the college to: develop program requirements, project scope, project schedule, and project cost estimates.
Prepares floor plans and furniture layouts showing proposed changes to building space.
Develops comprehensive construction contract documents for the pricing and execution of owner managed projects.
Negotiates with consultants, contractors and subcontractors to accomplish work within the scope, schedule and budget of the assigned project, (a) ensures that budgets and schedules are met within acceptable and agreed upon limits, (b) ensures accurate, clear and timely communication with all customers, co-workers, consultants, and contractors, (c) ensures quality construction is performed as per campus standards and contract documents, (d) ensures all laws, codes and ordinance requirements are met, (d) actively seeks involvement and suggestions of co-workers and end users during the planning, design and construction process.
Reviews preliminary and final plans and specifications and makes recommendations for improving details and constructability
Prepare monthly reports reconciling projected vs. actual scope, budget and schedule
Participates in the continuous development of and updates to the multiyear capital maintenance plan and annual capital budgeting process
Participates in development of continuously improved project processes including design standards, specifications and contract language
Monitors and updates college site and building/room inventory records in AutoCAD and GIS and reconciles with other campus departments as appropriate
Maintains reference materials including; product library, ADA manuals and other regulatory materials including building codes and zoning ordinances and updates as appropriate
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position description. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel in this position classification.
Computer & Other Qualifications for Position
Must be proficient with computer software such as; project scheduling software, AutoCAD, AIA contracts, Maximo, Access and GIS databases and all standard office computer applications such as Microsoft Word and Excel, Power Point and Google docs, scheduling, email and calendaring.
Internal & External Contacts
Serves on working groups and various college committees
Negotiates with consultants, contractors and subcontractors
Communication with all customers, co-workers, consultants, and contractors,
Skills and Knowledge
Demonstrated project management skills with the ability to work independently to effectively organize, direct, and successfully implement the planning, design, cost estimating and construction of all types of construction projects while ensuring code compliance and quality work.
Demonstrated experience managing the performance of architects, engineers and other professional consultants, contractors, sub-contractors, inspectors, and other building trade professionals with a high degree of accuracy in a high tempo environment using a pleasant and professional manner.
Advanced communication and interpersonal skills sufficient to establish and maintain effective working relationships with the college community and outside constituencies including design teams, contractors, suppliers and regulatory agencies.
Working knowledge of Federal, State of Maine and local building codes and the ability to present and obtain approval from Local, State and Federal authorities.
A minimum of three to five (3-5) years of successful work experience in construction management and project management that has included management of multiple projects.
A professional intermediate level of knowledge in all design disciplines, including civil, architectural, structural, MEP, and fire protection normally acquired through completion of a Bachelor’s Degree, preferably in the engineering or architecture field of study or an equivalent combination of technical training and experience.
Normal office environment with exposure to computer screens; extensive contact with customers who may include students, faculty and staff as well as legal counsel, insurance carriers, consultants, material suppliers, general contractors and subcontractors, either in person, by telephone or electronically.
Frequent exposure to all hazards associated with exterior site construction and building maintenance and construction.
Project Managers are required to monitor construction activities and be available 24/7 should the condition warrant it.
Occasional travel may be required for workshops, training, conferences, etc.
Founded in 1855, Bates is one of the nation’s leading liberal arts colleges, with a long history of commitments to principles of human dignity and diversity.
Since its inception, Bates has been a coeducational, nonsectarian, residential college with special commitments to academic rigor and to programs and opportunities by qualified learners of all backgrounds. Historically, Bates students and ...graduates have linked education with service, leadership, and obligations beyond themselves.
Bates has highly competitive admission, graduates over 90% of its entering students, and over half of its alumni earn graduate degrees. Bates has 1,700 students, 200 faculty members and 550 staff and administrative employees. The College is proud of its strong involvements in the Lewiston-Auburn communities, Maine’s second largest urban area, with a population of approximately 65,000. The College is 40 minutes from Portland and the Maine coast, and 2.5 hours north of Boston.