UNIVERSITY OF WISCONSIN-STOUT
WORKING TITLE: Director of Physical Plant
OFFICIAL UW POSITION TITLE: Director of Physical Plant
DEPARTMENT: Physical Plant
ANTICIPATED START DATE: July 3, 2017
The Director of Physical Plant is a key leadership position that supports the university’s mission, vision, values and enduring goals as Wisconsin’s Polytechnic Institution. As the point-person for the campus’ facilities and Physical Plant operations, the Director is a creative and collaborative leader. The Director fosters effective communications amongst the diverse university stakeholders, including faculty, staff, students, state and local organizations, to help foster a welcoming campus environment. The Director reports to the Vice Chancellor for Administrative and Student Life Services (ASLS) and is a member of the ASLS Council. The Director oversees building maintenance, grounds, custodial services, central heating and cooling plants, fleet services, utilities, planning and engineering, and construction project management.
Duties and Responsibilities
Strategic Goals, Plans and Procedures
- Develop long range goals and strategic plans in alignment with the university’s mission, vision, values and enduring goals
- Foster best practices to support department and organizational continuous improvement efforts
- Serve on the university Strategic Planning Group (SPG), develop action plans, provide progress and benchmarking reports
- Demonstrate professional communication skills across multiple audiences
- Communicate operational strategies and goals to the department and to external stakeholders (across campus, local community, etc.)
- Network and build effective working relationships with colleagues, stakeholders, including UW System, state and community officials
- Collaborate in team and committee work and foster creative problem-solving
- Serve as a resource for campus facilities-related committees, including the Sustainability Steering Committee, the Campus-wide Energy Committee, Campus Exteriors Development Committee and the Academic and Student Affairs (ASA) Space Allocation Committee
Human Resources (HR) and Safety Management
- Ensure compliance with current HR practices and policies, as well as safety rules and regulations
- Effectively manage personnel matters, including hiring, performance evaluations, training, mentorship opportunities, recognitions, and conflict resolution
- Provide appropriate resources, including tools, information and timely feedback, to promote an effective work environment
- Promote professional development of Physical Plant staff in the area of resource management, including energy, waste, and water
Operations and Resource Management
- Foster data-driven decision-making to promote quality and efficient operations and management of resources (Lean, Six Sigma, etc.)
- Work towards an environmentally sustainable campus that includes safe, accessible, effective, efficient and inviting physical facilities for use by students, faculty, staff and visitors
- Ensure compliance with current safety rules and regulations, including industry, local, state, and federal legislation, standards and codes
- Promote effective operations through the management of the Physical Plant operations leadership team:
- Physical Plant Assistant Director
- Business Manager
- Heat/Power Plant Superintendent
- Senior Facilities Architect/Planner
- Develop and manage the operating budget for Physical Plant
- Assist in the preparation of facilities-related reports and budgets, including the biennial capital budget
Maintenance and Emergency Planning and Management
- Develop and oversee long range plans, mid and short-term needs, for preventative and regular maintenance, including scheduling and communications with campus stakeholders
- Oversee an effective work order and charge back system
- Manage the inspection of existing facilities, in-progress and post-occupancy of construction, to ensure acceptable maintenance or workmanship
- Establish the management protocol and procedures for emergency events such as utility cut-offs, power outages, floods, winter storms, etc. and emergency central heating and cooling plants operations
Capital Project Planning and Management
- Serve as the point-person with UW System, regarding capital projects, facilities planning and engineering
- In coordination with the Senior Facilities Architect/Planner, provide oversight of required documentation and processes for both delegated and capital projects. This includes,
- Planning, budget development, cost estimates, environmental assessments and preparation of program statements for major construction and remodeling projects
- Review coordination and supervision for construction and remodeling projects
- Preparation of specifications, and bid documents
- Real estate/property acquisition, major project requests, planning projects, space requests, and campus signage
Sustainability and Special Emphasis Program Management
- Foster data-driven decision-making to promote sustainable use of resources
- Lead and support sustainability and environmental stewardship efforts
- Implement the campus storm water management plan, including documentation requirement for the DNR annual report
- Implement sustainability projects to help achieve the campus commitment of reducing greenhouse gas emissions
The Physical Plant is responsible for providing a safe and comfortable working environment for students and staff in all University buildings and grounds. The campus is comprised of 2.5 million square feet; having 55 buildings, 22 Academic and Research type, 12 Support Services type, and 21 for University Housing on 137 acres of land; 25 acres of parking lots, 25 acres of recreation and sports and 17 miles of sidewalks, all of which are maintained by Physical Plant staff. Additionally, the campus has its own utilities of steam, chilled water, data and electricity. The Physical Plant is comprised of 89 staff and an annual budget of $3.9 million.
In addition to maintenance and project improvements through our Building Maintenance departments, we are responsible for Academic Custodial, Grounds, and Heating Plant departments. Additionally, the Physical Plant houses Key Control, providing key entry across campus, and the Fleet Vehicles department to help meet the transportation needs of the university community.
The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.
UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.
UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.
All students are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.
Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.
More information about the UW-Stout community and region: http://www.uwstout.edu/about/community.cfm.
Facts and data about the university: http://www.uwstout.edu/about/facts.cfm.
Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.
As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities are encouraged to apply. In compliance with the Wisconsin Fair Employment Act, employment will be contingent upon a criminal background check.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
For campus safety information and crime statistics visit: http://www.uwstout.edu/police/upload/2015-Safety-Report.pdf
Go to: http://jobs.uwstout.edu/
Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at: https://helpdesk.wisc.edu/images/group61/21900/TAMFAQ_CandidateGateway.pdf
Applicants will need to complete all required fields and attach all required documents prior to submitting the online application. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.
Required application materials:
- Cover letter specifically addressing how you meet the minimum and preferred qualifications
- Names and contact information for a minimum of three (3) professional references
- Unofficial copies of transcripts; official transcripts required at time of hire
Screening of applications will begin May 1, 2017. Applications may be reviewed until position is filled.
It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.
For questions regarding this position or recruitment, please contact:
Search Chair: Malinda Hebert
If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
Search Coordinator: Sherri Shope