Do you love organization? Do you thrive on a variety filled workday? Do you enjoy helping others?
People are the heart of our business. We’re looking for a flexible, organized, go-getter with excellent communication skills and Jedi-like task management abilities. Pinnacle Architecture is a small but very busy office. You’ll touch many aspects of the business from general office and administration to human resources and bookkeeping/financial management. If you’re proactive and have a knack for working well with people, keep reading!
Pinnacle Architecture is committed to enhancing lives and communities through housing, medical, senior living, and educational projects. The Office Manager position is an exciting opportunity to be part of a growing, well-established firm in beautiful Bend, Oregon. We work hard and have fun. Take a glimpse into working at Pinnacle:http://bit.ly/Pinnacle_Video
Your full-time role will cover a range of office, HR, and financial management duties including:
Organizes office operations including supply inventory, vendors, equipment, and anything else that might pop up.
Recommends new approaches, policies, and procedures for continual improvements in office efficiency.
Pursues efficiency by planning and implementing office systems, layouts, and equipment procurement.
Assists staff with any administration activities when the administrative assistant is unavailable.
Analyze trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses. Reports the company’s finances to management, and offers suggestions about resource utilization, cash flow, and assumptions underlying budget forecasts.
Utilizes accounting controls, maintains chart of accounts; defines accounting policies and procedures that are consistent with GAAP
Completes bank reconciliations, closes month end, prepares balance sheet and profit and loss statement
Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
Facilitates communication with CPA, providing supporting documentation for tax preparation, and other items as needed.
Provides Human Resources consultation and support for employees and management.
Maintains and enhances the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.
Develops positive working relationships and business partnerships with staff and management which may include planning, monitoring, and appraisal of employee work results by training managers to coach employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
Maintains employee handbook, job descriptions, and organizational charts
Assists with recruiting and interviewing program; counseling of managers on candidate selection; conducting and analyzing exit interviews; recommends changes.
Assists with periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
Assists with employee benefit programs and informs employees of benefits; recommending benefit programs to management; directing benefit claims; obtaining and evaluating benefit contract bids; conducting educational programs on benefits.
Assists with legal compliance by monitoring and implementing applicable human resource federal and state requirements, renewing mandatory posters.
Pinnacle Architecture, Inc. offers a full employment benefits package, which includes:
Health Care 401-K Retirement Paid Holidays and Personal Time Off Company Sponsored Events Paid In-House Training Professional Development Reimbursement Opportunities
Pinnacle Architecture, Inc. is a smoke-free, drug-free workplace and an equal opportunity employer. Our company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.
Associates or Bachelor's degree in Business or Accounting
More than four years of experience in accounting and office management
Full cycle bookkeeping experience
Proficient in Microsoft Office software
At least two years’ experience in Human Resources exhibiting knowledge of state and federal regulations
Strong interpersonal skills
Self-motivated, ability to work independently
Detail oriented; accurate; and organized
PREFERRED SKILLS & EXPERIENCE:
Previous employment with an architect and/or engineering firm
Experience with Deltek Ajera software
Strong analytical and problem solving skills
Excellent verbal, written and presentation skills
Experience with insurance regulations and third party record keeping
Pinnacle Architecture’s purpose is to design places that enhance lives and communities. Established in 1990 by Peter Baer, Pinnacle takes pride in its solid reputation for integrity, relationships, and innovation. We believe good design is meeting deadlines with cost effective, tailored solutions and ensuring personalized service. Located in Bend and working in Oregon for more than 25 years Pinnac...le provides planning, architecture, and interior design services for education, multi-family housing, healthcare, senior living, and social service projects. We pride ourselves in working collaboratively to build consensus and empower all those involved in our projects.