NYC Department of Citywide Administrative Services
April 6, 2018
Full Time - Experienced
Space Analyst Level 1 NYC Department of Citywide Administrative Services Civil Service Title: Space Analyst Level 1 Title Code No: 801842 Salary: $60,093 - $75,000 Division/Work Unit: Real Estate Services/Portfolio Planning & Management Available Positions: 1
The Real Estate Services (RES) Line of Service of the Department of Citywide Administrative Services (DCAS) is the real estate arm of the City of New York and consists of six distinct units: Portfolio Planning and Management (PPM), Leasing, Design & Project Management (D&PM), Real Estate Operations, Land Use and Planning, and Financial Services. The RES Line of Service meets the different real estate needs of City agencies including the following: lease negotiation; architectural design and project management for construction and renovation of over 22 million square feet of privately owned space and 15 million square feet of City-owned space; acquisition and disposition of real estate; zoning and land use analyses; enforcement of space standards in office design; equitable allocation of city-owned and leased space for agency use.
Under a new space management initiative to better assess and utilize the City’s real estate portfolio, the Portfolio Planning and Management (PPM) team will play a crucial role in redefining the parameters of RES projects to make the use of space more efficient.
RES seeks to hire a Space Analyst to join the PPM team. This team will lead the effort to enforce, enhance and promote equitable space standards and allocations throughout the City’s real estate portfolio, as well as work to address and meet client agencies’ real estate needs. The Space Analysts will be responsible for maintaining an inventory of City-owned and leased real estate, documenting changes in occupancy and utilization including creating and updating CAD drawings/architectural floor plans, and developing and maintaining a comprehensive database of space inventory. The team will be responsible for conducting continuous space surveys to evaluate head count and utilization to ensure the lowest possible number of physical workspace vacancies. Portfolio management will analyze results to identify spaces with potential to accommodate additional staff through redesign, consolidation, space reallocation, or relinquishment. Team members will work closely with Facilities Management, Leasing, and Design and Project Management teams on space management and utilization initiatives, and will review opportunities to optimize and create new spaces. A background in architecture and/or interior design and experience with space planning is preferable.
Responsibilities • Conduct site visits and walk-throughs of City-owned and leased space to evaluate design and layout, ascertain occupancy, and identify underutilized areas. • Analyze results of walk-throughs to identify spaces with potential to accommodate additional staff through restacking, redesign, and/or relocation. Propose spaces for relinquishment. • Draft scopes of work and space studies to propose projects directed to realizing office space maximum utilization. • Create and update AutoCAD as-built drawings and furniture layouts. • Enter floor plans and occupancy information into PPM’s database using Archibus. • Conduct periodic surveys to ensure the accuracy of the space inventory data and enter updates to AutoCAD and Archibus files. • Prepare reports on building data, organizational data, and occupancy.
Minimum Qualification Requirements 1. A baccalaureate degree from an accredited college, and one year of satisfactory, full-time experience in the evaluation and layout of space in office buildings, garages and other structures used for commercial and industrial purposes. Such experience must have included projects requiring knowledge of construction needs and costs, installation of computer equipment and telephone communication systems, and building standards and leasing procedures; or 2. A four year high school diploma or its educational equivalent and five years of satisfactory, full-time experience, as described in “1" above. College education may be substituted for up to four years of experience on the basis of 30 semester credits for one year. However, all candidates must have at least one year of the experience described in “1" above.
Preferred Skills Qualified individuals should have at least two (2) years of relevant professional experience in office space and design and furniture layouts, occupancy/space planning with knowledge of industry standards for modern, efficient office space design and functionality. • Proficiency with AutoCAD. . • Knowledge of portfolio management data systems such as ARCHIBUS. • Ability to analyze and manipulate data for reporting. • Ability to anticipate business needs, define use requirements, and drive solutions. • Ability to prioritize when unexpected events occur. • Knowledge of the following areas: design/construction, commercial real estate, property management, leasing. • Advanced knowledge of MS Office Suite, particularly Excel, PowerPoint and Project. • An understanding and interest in urban issues, especially New York City policy and operations, is preferred.
Residency Requirements New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
To apply please visit www.nyc.gov/jobs and search by job title.