Under general supervision, act as owner's project representative for construction of various new building construction projects.Incumbent will plan, manage and oversee the construction of facilities and be responsible for leading internal teams and consultants. Potential projects include Fire Station #3 construction and North Boulder Library construction, both of which are funded by the city's Community, Culture and Safety tax. Projects will include all phases of construction, including planning, design, budget, external communication activities, construction, and updates to internal leadership and City Council as needed. The work performed is of a highly responsible, complex nature, requiring experience in financing, design and construction delivery process, project management, team collaboration, public process, and public and private sector coordination.
**This is a Four Year Fixed-Term Position**
Duties & Responsibilities
1. Assumes complete project management and design management responsibility for assigned projects to include:
• Manages program studies, analyses, plans, design, budget and cost estimations.
• Develops project scope, implementation and work plans, and resource allocations, and selects professional consultants.
• Evaluates existing operations, systems and activities and prepares design and engineering solutions that address physical, economic, environmental, and community impacts.
• Facilitates and supports development of building programs between user and architectural firm.
• Reviews architectural, engineering and/or landscape plans and specifications for thoroughness and appropriateness of design, feasibility, economy and compliance with city standards, codes and specifications.
• Collaborates with facilities maintenance team throughout project development to ensure design and engineering proposals align with maintenance policies and practices.
• Communicates project status updates to department and city leadership staff.
• Collaborates with other city staff and departments to ensure advancement towards city-wide goals are evaluated and included as appropriate in project. This includes advancement towards City's Climate Commitment.
• Develops and lead community engagement process designed to develop approved site plans.
• Participates in Capital Improvement Program (CIP) development and Community, Culture & Safety tax meetings
• Acts as a technical advisor and manages preparation of engineering drawings and bid documents.
• Coordinates internal and external reviews and leads project through planning and development review process including public meetings with Planning Board and through technical documents submittals to obtain necessary permits for construction.
2. Manages construction activities:
• Bids contracts and selects construction contractors and program consultants in alignment with city procurement policies.
• Coordinates construction and program activities with existing operations and monitors schedules.
• Performs measurement and payment; and maintains construction and program activity records.
• Performs field construction inspections, site assessments and monitors construction site safety.
• Conducts project close-out activities.
• Conducts and coordinates building "hand-over" to facilities maintenance team.
• Coordinates building occupancy activities including orientations and trainings for building occupants, pre and post move-in activities.
• Conducts pre and post occupancy assessments.
3. Supervises and administers contracts for work performed by private contractors:
• Provides primary point of contact for private contractors performing work for the city.
• Manages all aspects on contract management, including invoice processing, contract documentation, inspection and schedule
• Integrates technical specifications with city bid document format.
• Interprets technical aspects of contract documents and utilizes prescribed contract remedies to ensure compliance by the private contractors.
• Understands and implements legal and technical conditions of contract documents in administration of contracts with private contractors.
• Acts as the liaison between the contractor and any design consultants/engineers/architects.
• Makes minor field adjustments/changes to designs as needed or makes recommendations to staff for needed adjustments/changes.
4. Represents the City at public meetings, administrative hearings, City Council and board meetings, and when working with regulatory and other governmental agencies. Initiates and maintains contact with all affected and interested parties.
5. Collaborates with the other city divisions and departments such as Planning and Development Services, Finance, Communications, Parks and Recreation, Library and Arts, and Fire and Rescue; outside agencies as appropriate; city advisory boards; and City Council
6. Collaborates with facilities maintenance team.Assists maintenance personnel in developing engineering solutions for maintenance problems. Establishes maintenance techniques, procedures, and schedules as needed.
7. Provides assistance and guidance to Facilities Coordinators in carrying out other facilities projects.
• Performs related duties as required to meet the needs of the city.
• Takes proper safety precautions to prevent accidents. Responsible for the safety of self, others, materials, and equipment. Uses all required safety equipment and follows all safety regulations, policies and procedures. Reports all accidents and damage to city property.
• Knows and complies with all city and department policies; participates in professional trainings and development; and adheres to attendance and workplace attire policies.
Generally, duties and responsibilities are listed from most to least critical or time consuming.
REQUIRED MINIMUM QUALIFICATIONS: Current registration as a registered Architect or engineer; Bachelor's Degree in Architecture or Construction Management or Engineering; Minimum of five years of experience in managing new construction or major renovation construction projects; Experience leading a team of consultants; Thorough knowledge of and experience with current architectural and engineering principles, practices, procedures, materials, and equipment as they apply to new construction and major renovations of buildings; Professional written and verbal communication skills including the ability to prepare clear and concise written correspondence, reports, and recommendations and to make oral presentations; Knowledge and experience in the use of computers and engineering software applications. Valid driver's license; Have and maintain acceptable motor vehicle record and criminal history.
DESIRED QUALIFICATIONS – In addition to the required minimum qualifications: Master of Architecture Degree in related field; Eight or more years of experience managing new construction projects; Experience leading municipal or governmental construction projects
WORKING CONDITIONS - Required Physical and Mental Effort, and Environmental Conditions: Physical and Mental Effort: Primarily sedentary physical work requiring the ability to lift a maximum of 25 pounds; occasional lifting, carrying, walking and standing. Sufficient clarity of speech and hearing or other communication capabilities that permits the employee to communicate effectively on the telephone and in person. Sufficient vision or other powers of observation that permits the employee to review, evaluate and prepare a variety of written documents and materials. Work may include extended periods of time viewing a computer video monitor and/ or operating a keyboard. Sufficient manual dexterity that permits the employee to operate computer equipment and other office equipment, and construction inspection equipment. Sufficient personal mobility and physical reflexes, which permits the employee to work in an office setting and to visit construction work sites requiring walking over rough surfaces and climbing. Ability to work under stress from demanding deadlines, public contact, and changing priorities and conditions. Work Environment: Works primarily in a clean, comfortable office environment, although also makes routine visits to construction work sites and city industrial facilities where there is exposure to open trenches, confined spaces, moving equipment, traffic, mechanical and electrical equipment pressurized liquids and gasses, chemicals and open water. Machines and equipment used include but are not limited to the following: Frequently uses standard office equipment including personal computers, telephones, calculators and copy/fax machines. Also uses City vehicle. Periodically uses construction inspection equipment including survey, meters, gages, and other specialized inspection devices.
ACCOMMODATIONS: Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.
Note: The above description is illustrative only. It is not meant to be all-inclusive.
Internal Number: 2019-00073
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