Little, nationally recognized as a “Best Firm to Work For”, is seeking a Project Administrator with a positive, collaborative work style for our growing Higher Education Studio in our Newport Beach, CA office.
The person selected for this opportunity will support the Higher Education Studio Principal, Project Managers and team members in Newport Beach by facilitating project logistics. These include but are not limited to preparation, distribution, and e-filing of correspondence, reports/logs, contracts, and spreadsheets; coordinating and processing all agency documentation throughout all project phases. This person will provide project assistance as needed, to include printing/plotting and assembling drawing sets for distribution, collection of municipality project requirements, and coordination with other internal and external team members, agencies, and client representatives.
Key Responsibilities Include:
Preparation of meeting minutes;
Scanning hard-copy documents and distribution to team and client representatives;
Coordinating project information and assisting in consultant agreements;
Assisting team with completing and processing local and state agency documents, including but not limited to:
Processing of all DSA documents and appointments prior to DSA submittal
Coordinating DSA documents from consultants and owner
Processing of Addenda, RFI’s, Submittals, ASI’s, Deferred Approvals, and CCD’s
Processing of all closeout documents from Lab, Project Inspector, Contractor(s), and Owner
Additional Responsibilities Include:
Coordinates activities to ensure that goals or objectives of the jobs are accomplished within prescribed time frame and parameters and to the satisfaction of the Studio Principal;
Implements project processes and procedures efficiently and effectively;
Compiles project data and inputs into the company database;
Plans, executes, and finalizes jobs according to deadlines;
Oversees the timeline and communications to project team and client;
Completes project work that may include printing/plotting and assembling drawing sets for distribution, collection of municipality project requirements, and coordinating with other internal studios or departments;
Provides superior customer service - responds promptly to team members and client;
Maintains working knowledge of other team members' jobs.
Ideal candidates will have the following Qualifications:
Education: High School Diploma or equivalent.
Experience: Minimum of 3 years of experience in field or related area
Strong MS Office skills (Word, Outlook, and Excel);
In-depth knowledge of document management systems and programs, such as Newforma and Bluebeam
Preparation, distribution, and e-filing of correspondence, reports/logs, contracts, and spreadsheets; maintaining master project tracking spreadsheets
Excellent communication, interpersonal, and organizational skills
Experience working in a fast-paced environment required
Requires considerable discretion, initiative, and independent judgment in non-routine matters, demonstrated ability to make decisions or get decisions made.
Our culture is energetic, collaborative and open. We value people who are fun to work with and have a positive impact on those around them. We are proud to offer outstanding benefits, compensation, and growth opportunities.
Want to know what’s it’s like to work in Little’s Newport Beach office? Here’s a Peek Inside Little-Newport Beach: https://vimeo.com/275843257
Little is an equal opportunity employer. In accordance with anti-discrimination law, Little prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Little is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact email@example.com or a member of our HR Team.
Internal Number: Project Facilitator
Little, nationally and locally recognized as a “Best Firm to Work For”, is dedicated to enhancing client performance by orchestrating the right mix of expertise, creativity and innovation to deliver results beyond architecture.
Over 400 employees internationally specialize in a variety of market types, including Community (Civic, College & University, Schools, Justice), Healthcare, Retail (Brand Experience, Supermarket/Hypermarkets, Service Retail (including banks), and Corporate Rollout) and Workplace (Interiors, Mission Critical and Office), and deliver results beyond architecture through a complete array of diversified architectural Consulting Services such as:
• Interior Architecture
• Land Development Services
• Branded Environments
• FM Strategies (Facilities Planning and Space Management Consulting)
• Building Technology Applications
• Skyscraper Services (Computer Animation and Internet Application Services)
Originally started in Charlotte, NC, Little has locations in Newport Beach, CA; Orlando, FL; Durham, NC; Washington, DC; and Beijing, China.
Our culture is energetic, collaborative and open. We value people who are fun... to work with and who have a positive impact on those around them. We are proud to offer outstanding benefits, compensation, and growth opportunities.
To learn more about Little, please visit us at www.littleonline.com or check out our blog at: www.littlespeakeasy.com.