We are seeking an Administrative Assistant to join our team. This is an opportunity for the right individual to put their strong administrative and organizational skills to use as a part of a hardworking, dynamic group. Our ideal candidate will be a self-starter who possesses strong interpersonal skills and has an enthusiastic attitude, along with an excellent work ethic. Reporting directly to the Director of Operations, the Administrative Assistant acts as a central resource within the office, providing support to the office staff.
Answers and directs all incoming calls through a computerized telephone system to ensure calls are routed to the correct extension
Routes all incoming mail and courier deliveries and arranges for outgoing couriers to maximum cost efficiency and ensure the timely delivery of items
Manages the bookings for meeting rooms to ensure rooms are available as required and organizes catering/coffee services as required
Monitors inventory and orders general office supplies and arranges for services on general office equipment
Greets, announces and directs all visitors to provide a professional corporate image while ensuring the reception area is secure and all visitors entering the premises are identified
Processes requests for insurance certificates, coordinating with the managers, clients and the insurance company
Coordinates with the facilities management to arrange for building/office services as needed
Provides general office orientation to new hires
Performs other administrative duties as required with may include typing, data entry, filing, and emailing
Assures the reception area is neat and orderly to provide a productive working environment
Additional Salary Information: Salary commensurate with experience.
Since 1938 NORR has built an expansive client base that trusts us to deliver creative, integrated architectural, engineering and planning building solutions on a global platform.
We're known for designing, delivering and managing strategic and complex solutions. Our people are the best and brightest in the industry and we ensure that the right combination of the firm's resources is applied to solve the unique demands of each project.
We consult with and engage our clients as partners in the process before rolling up our sleeves to create and deliver a solution that meets their needs with a confidence and a commitment to superior results - one that's visible to all project stakeholders.
For over 80 years, we've been servicing clients and building solid relationships by meeting and exceeding their individual requirements.