This is a mid-level professional position in which the manager reports to and works closely with the Senior Director, Industry & International Relations. The manager is responsible for project management related to the research, organization and administration of AIA’s portfolio of strategic relationships and partnerships with domestic professional organizations in the design and construction industry. These relationships further AIA’s mission and serve its overall membership of 95,000 architects. The relationships are complex and comprehensive in that they encompass more than one initiative, and many are considered to be ongoing.
Overall duties and responsibilities include but are not limited to support and coordination of various activities related to domestic industry relations. This could include preparing logistics, briefings, reports, agenda packages and correspondence, as well as the completion of additional related projects, as assigned.
•Tracking of organizational relationships. Assist in the development of an efficient method of organizing, tracking and mapping over 100 domestic industry relationships, coalitions and/or event contributions.
•Research general information about organizations that are currently not among AIA’s portfolio that may align with the AIA’s Mission and Strategic Plan.
•In conjunction with the Senior Director, Industry & International Relations, annually review and assess the domestic alliances relative to the AIA’s Mission and Strategic Plan.
•Scheduling and participating in partner meetings, where appropriate.
•Draft and review content posted on aia.org related to industry relations.
•Respond to member and component inquiries related to industry relationships, as appropriate.
•Cross-team coordination within AIA relative to industry-related projects to ensure communications are smooth organization-wide and across all departments.
•Work with Senior Director, Industry & International Relations, to manage special projects related to the industry relations portfolio, as assigned.
•Serve as the primary staff liaison to the AIA-AGC Joint Committee. This includes attending 2 meetings per year as well as the responsibility for the planning and execution of one of those meetings. In addition, serve as a liaison for at least 2 Committees of this group that meet via conference call.
•Serve in a support role to Senior Director, Industry & International Relations relative to AIA’s collateral organizations (ACSA, AIAS, NAAB, and NCARB).
•On a case-by-case basis and as directed by the Senior Director, Industry and International Relations, work with the AIA International Relations Team to support any coordination with international alliances and/or the International Region.
•Provide support in preparation for annual conferences.
-Members of the Executive Office Team
-Members of the Knowledge + Practice Team
-Members of the Brand + Engagement Team
-Staff of domestic industry organizations
-AIA/AGC Joint Committee Members and Staff
-Other AIA departments
-Component Executives and Staff
-Consultants and Contractors
Knowledge/Skills/Abilities and Training and Experience:
-Demonstrated organizational and analytical skills.
-Strong attention to detail and ability to manage multiple tasks proficiently.
-Demonstrated and proven interpersonal, written and verbal communication skills.
-Ability to work collaboratively with multi-disciplinary teams across department lines.
-Demonstrated ability to converse confidently with all levels within an organization.
-Considerable skill in facilitation, collaborative problem solving, volunteer management, and systems/process development.
-Ability to interact effectively in an association environment, recognize and identify member concerns, analyze issues and concepts to correctly state a problem and develop and recommended solutions.
-Ability to effectively interact with a wide variety of clientele (volunteer leadership, members, staff, visitors) and to provide support in a shared staff setting.
-Ability to work independently, using initiative and independent judgment to complete complex projects on or before deadlines.
-Success in prioritizing duties, retrieving information, tracking projects and maintaining schedules.
-Ability to maintain confidential information.
-Commitment to a positive workplace culture and environment.
Bachelor’s degree plus 4-5 years of experience in project management, planning and administration, preferably in professional societies or trade associations. Up to 10% travel required.