A Project Manager for Ruhnau Clarke Architects is a key position in the firm and is considered a critical position in managing all phases of a project from schematic design through construction and project closeout. As the primary day to day contact to the client and governing agencies, a Project Manager is responsible for the development and monitoring of the project scope budget, project schedule and planning of a project as well as lead the design team in the development of the design documents (drawings and specifications) on a given project. Project Managers are to be critical observers in assessing and coordinating with the Principal in Charge any potential changes in project scope, service, and/or potential project risks.
The following are the minimum expectations that Ruhnau Clarke Architects require of their Project Managers in the firm:
Display willingness to make decisions; exhibit sound and accurate judgment; support and explain reasoning for decisions; include appropriate people in decision-making process to make timely decisions.
Establish productive working relationships, and listen, communicate, deal effectively and cooperatively with clients, team members, consultants, and government agencies.
Ability to correspond and document effectively with consultants, clients, and agencies including managing agency submittals such as City, DSA, OSPHD, CDE, OPSC, DTSC, LFA, CGS, Health Departments and Utility Companies.
Coach, mentor, and provide performance-enhancing feedback of assigned team
Ability to professionally communicate and delegate respectfully both verbally and in writing to give assignments to office support staff, consultants, and
Be primary source for monitoring employee performance on a daily basis and take appropriate action to report both positive and areas of improvement
Supervise and manage up to six team members for all phases of
Write meeting minutes, AFO’s, change orders, RFI responses, and professional correspondence for self-managed projects.
Ability to develop, monitor, and adjust project
Ability to write and edit
Maintain primary contact with client and have excellent follow-through with client to help get repeat
Collaborate with design and production staff, construction administrator, and
Ensure that project conforms to contractual agreement with client, meeting all set budgets, goals, and work assignments for their project team that clearly defines project
Coordinate with government agencies, utility companies, and resolve plan check and approval issues with all governing agencies that have jurisdictional authority over the
Review documents for code compliance in all phases and issue code
Ability to apprise supervisor and client for status of
Establish productive working relationships, and listen, communicate, deal effectively and cooperatively with clients, team members, consultants, and government
Coordinate with team members and consultants to resolve conflicts and discrepancies during a
Support Principal in supervision and delegation of
Be proficient with all Ruhnau Clarke Architects’ documentation and office practice systems; provide input on ways to improve communication processes and practices.
Ability to correspond and document effectively with agencies, consultants, and
Assist in review of scope of work and agreements with consultant are in alignment with project
Write RFP’S and negotiate contracts and fees with clients and consultants as directed and supervised by the Principal in
Have a support role in marketing for new work, interviews and writing marketing proposals as directed by a Principal or other firm
Demonstrate motivation in seeking new responsibilities and
Set goals, prioritize, and plan work activities for self-management and use time
Estimate project schedule and project phase hours for assigned tasks and finish tasks within agreed upon budget hours for said task(s).
Manage projects, budgets, schedules, staffing, and coordinate billing as
Understand contractual liabilities as they relate to projects including fee calculations,
Participate in project design
Integrate design principles with project design team and maintain design integrity through all phases of the
Collaborate with project design team lead during the programming, planning, and all phases including feasibility analysis phase of the project as
Review documents to ensure the clients’ and Ruhnau Clarke Architects’ minimum standard of quality, coordination, and compliance with the requirements of deliverables in all phases of a
Guide and direct project team and consultants for appropriate materials and
Review cost estimates and conduct value
Review and approve changes in collaboration with the project design team and
Supervise and resolve issues in preparation of construction
Demonstrate capabilities to support Construction Manager during the Construction Administration phase of the
Responsible for the coordination and completeness of the construction drawings and specifications.
Education: Architectural degree from an accredited university or equivalent demonstrated proficiency.
Experience: Minimum of 7 years’ experience in production and coordination of design documents in all phases of an architectural project; minimum 5-8 years coordinating with state, county, and local governing agencies that have oversight on a project, DSA experience strongly preferred; Architectural License strongly
Software: Microsoft Office Suite Products (Outlook, Word, Excel, PowerPoint, Project, ) or demonstrated equivalent and proficiency; AutoCAD & Revit production software.
Internal Number: PM-Carlsbad
About Ruhnau Clarke Architects
At Ruhnau Clarke Architects we’ve established a collaborative environment that fosters creativity and innovation to help our clients realize their vision through quality design. We are a full service architecture and planning firm dedicated to listening and applying insightful design solutions to solve problems.