We are looking for a dynamic person to join our firm as a Project Coordinator/Job Captain. You will report to and support our Director of Project Operations who oversees project work in the firm and work with him to help our projects come in on time and budget. You will also have hands on project assignments and will be expected to move into a Project or other management role in the firm.
RESPONSIBILITES and CAPABILITIES
Assign and coordinate the work of other people including but not limited to Job Captains, Associates, Junior Job Captains, Intern Architects, Designers, and Technicians
Meet with Clients, Consultants, Vendors, Contractors, and other employees on a regular basis to determine project requirements, scope, feasibility, timeline, etc.
Solicit Consultant and vendor project fees and proposals, determine and calculate other internal and external resource labor time and cost, and prepare initial project cost/fee estimates and client proposal
Participate in original project design work utilizing specifications, sketches, and ideas on developing designs and as necessary prepares client presentations
Convert work accomplished in the design phases of a project into complete construction drawings
Review and coordination of project specification and construction documents
Define project resources and deadline dates
Coordinate the work of internal and external resources to accomplish project milestones by deadlines and within budget
Coordinate the building permit process including the management of the third-party plan review and permit expediting
Review contractor RFI’s and react accordingly
Review and approve/comment on project/contractor submittals.
Estimate time and resources necessary to accommodate client redirection
Advise project Principal of additional time and resources necessary to accommodate client direction, design, and documentation issues, etc.
Coordinate, review, and comment on work submitted by external consultants
Prepare project schedules and coordinate work assignments
Coordinate, attend, and document client and project team meetings in accordance with firm guidelines
Prepare and publish project correspondence and announcements
Take field measurements and coordinate creation of working Revit or other software drawings from collected data
Create and revise architectural drawings based on information provided by other project team members, clients, etc.
Coordinate and participate in the creation and publication of project drawing sets
Complete all assigned responsibilities and tasks with a high degree of accuracy and timeliness
Communicate concerns with understanding of instructions and/or ability to complete assigned tasks on time
Represent the firm in a professional manner
Be comfortable presenting to clients, and “selling” the firm’s services as much as “doing” the work
Excellent, timely, and error free written and verbal communication
Follow firm standards and guidelines
Increase knowledge and capabilities by attending internal and external educational training sessions as often as possible
Maintain project and other records in accordance with firm standards
Anticipate and interpret problems and proactively recommend solutions
Reallocate assigned work and tasks as necessary to accommodate changing environments and deadlines
Be available and willing to work necessary time to accomplish and meet assigned tasks and deadlines
Have a team, “can do” attitude
Join and participate in industry trade and community action groups
Participate in assigned business development assignments and tasks and initiate business development activities
Meet assigned business development goals
Actively participate in supporting the Community
Minimum Education and Experience
Six+ years of post-graduate experience in an architectural office
High Level working knowledge of:
Revit, 3D modeling software, and other professional architecture software
Other industry software such as AutoCAD, MS Word, Excel, Adobe InDesign, Bluebeam, etc.
Experience in all phases of project delivery process from conceptual design to construction contract administration.
Familiarity with project information management software
Other physical tools necessary to perform assigned duties including normal office, photographic, electronic and other measuring devices, etc.
Local and national building codes including IBC, BOCA, ADA, etc.
Written and verbal communication skills
Analytical and problem solving skills
High level understanding of building materials and construction methods
Able to participate in occasional short and long distance travel including multiple overnight stays.
About InForm Design
Premier Commercial Architecture and Interior Design firm based in Honolulu, HI