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Administrative Assistant

Location: Westport, CT

Roger Ferris + Partners is seeking a high-performing, self-motivated administrative assistant to support the day-to-day efforts of our design team within our main Studio in Westport, CT. Candidates should have an Bachelor’s Degree. Candidates will be immersed in a collaborative and supportive studio culture with opportunities to refine and broaden their skillset. Candidates will be expected to balance multiple assignments while adhering to established deadlines. Compensation is competitive and commensurate with experience. 

Experience and Qualifications:

• Legal status to work in the US, including a valid working permit and/or visa
• Bachelor’s Degree
• Outstanding interpersonal and communication skills
• Meticulous, detail-oriented and well organized – especially as it relates to file organization, archiving and general record-keeping
• Highly collaborative and able to contribute positively with a team structure
• An innate desire to contribute and produce meaningful work
• A flexible and open attitude towards different working methods

Specific Duties:

• Greet guests and visitors
• Answer phone and direct calls
• Provide direct support to design team, including managing calendars; booking and managing travel plans; creating, editing and formatting various documents within the Microsoft Office Suite; and general clerical duties such as: filing, copying, printing and organizing
• Assist in maintaining and updating databases
• Communicate with vendors and suppliers, including managing orders and sourcing material / finish samples upon designer’s request
• Assist in coordinating office wide initiatives, including lunch and learns and site visits
• Assist in developing marketing and portfolio material for use on our website, on our social media feeds and for award submission
• Software Proficiency:
• Familiarity with Adobe Creative Suite, specifically Photoshop, Illustrator and In-Design
• Advanced knowledge of and proficiency in Microsoft Office Suite, specifically Word and Excel