The Assistant Project Manager-Wayfinding will be responsible for independently completing work order assessments, managing small capital projects up to $1M and may provide support to Senior Project Managers and/or Project Managers for projects that are greater than $5M. They will frequently interact with the clients, consultants, and contractors to ensure the delivery of projects meets financial and scheduled targets. This position will be integral to the success of multiple concurrent projects and will participate in every aspect of the capital project process with a focus on Pre-Construction & Construction Project Administration and Logistics. The APM will be the lead on small capital projects and/or components of a larger project to which he/she is assigned to. They will be responsible for all phases of construction, coordinating the activities of a project to ensure cost, schedule, document control, and quality standards are met and ensuring that all aspects of our services are being delivered to the highest level to ensure client satisfaction.
Major duties include:
The initial phase of estimating support review approved drawings and develop requisitions for material purchases.
Preparation of job start-up and close-out checklists
Preparation of project budgets.
Produce a timeline for the project with a start date, communicate with subcontractors and customers to track job progress, and process and track RFIs and submittals. Process change orders, and purchase requests, and work closely with purchasing and procurement for material ordering.
Solicitation, evaluation, and selection of architects, contractors and other consultants/vendors.
Issue contracts and purchase orders
Verify materials are procured and the scope of work is developed before the job goes into production.
Work on tracking/submitting Request for Information (RFI) and change orders.
Analyze, monitor, and prepare cost exposure reports and cash flow projections, maintaining comprehensive budgets, monitoring and maintaining schedules and managing day-to-day project activities
Review pay applications and invoices from contractors, architects, and other vendors, assisting in prompt processing of invoices and prompt payment
For projects that are greater than $5M, the Assistant Project Manager will be responsible for above duties in addition to working under the direction of a Senior Project Manager and/or Project Manager to:
Perform daily assignments and participate in monthly staff meetings
Participate in all project meetings, take meeting minutes and distribute them to all project team members
Preparation of all RFP/bid packages and support of the bid process
Process all submittals, requests for information, shop drawings, change proposals, and change orders
Preparation of daily, weekly, and monthly reports that discuss, in detail, the status of the project
Ensure agreements, insurance certificates, bonds, and other documents are executed accurately
Review of change proposals from architects, contractors, and other consultants/vendors prior to approval by Senior Project Manager and/or Project Manager Development of estimates and budgets for assigned projects
Developing monthly job status reports and participating in the preparation of the project risk analysis
For projects with a focus on signage and wayfinding, the Assistant Project Manager will be responsible for the above duties in addition to:
Working with Signage & Wayfinding Manager to :
Control and maintain UCSF Signage Standards Manual.
Maintain and update UCSF Administrative Signage Policy.
Maintain contracts and agreements with vendors that help support signage operations at UCSF. Process invoice as needed.
Establishing a regular presence at PM meetings to identify projects with potential signage and wayfinding impact. Reinforcing the importance of PMs considering and funding impacts to existing signage programs as part of their project.
Working with PMs on the transfer of as-built signage data into signage maintenance tools, and post-project go-lives.
Providing support to design teams in major capital projects, requiring wayfinding or signage.
Ensuring accuracy in wayfinding naming conventions and signage solutions proposed by new construction projects. Experience writing specifications for signage and graphics construction documents preferred.
Working with Signage Governance Committee to review all non-standard sign requests and create standard graphic layouts, when needed.
Assisting departments in charge of signage maintenance (Facilities; Campus Life Services) on smaller projects.
Conducting site surveys of signage and areas for suggested improvements.
Updating technology systems used for Wayfinding and Sharepoint databases and websites.
The organization of UCSF Real Estate is focused on the development, planning, delivery and management of physical space for UCSF. Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capital assets and projects and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission.
The department serves to provide the following services, which includes:
Building Permit Services: responsible for issuing, maintaining and tracking permits for all construction, alterations, additions, repairs, and demolitions, along with inspecting all building projects to assure compliance with the UC & California Building Standards Code.
Business Intelligence: provides integrated technological products and services in support of the UCSF Real Estate mission including Space Analytics, Geographic Information Systems (GIS), Project Management Information Systems (PMIS) and document management.
Campus Planning: responsible for all UCSF Campus and Medical Center Physical Planning, Space and Capital Planning. Provides professional planning services that guide the physical development of the campus and assists in strategic development and improvements of buildings and space to support UCSF's mission of research, teaching, health care, and public service. The department maintains the Long-Range Development Plan (LRDP) for UCSF campus sites, develops land use plans, site and new facility evaluation, and conducts environmental analysis to comply with the California Environmental Quality Act (CEQA). Assess campus space needs and requirements, and annually updates the campus Capital Improvement Program that draws upon state, non-state, and campus discretionary resources to fund capital projects.
Design & Construction manages the execution of the UCSF capital plan and provides project management services to those embarking on capital construction and real estate renovation projects for UCSF projects. Planners, designers, administrators, contractors, inspectors, and others work together to meet the needs of UCSF clients.
Finance, Administrative and Operations Services provides financial, HR and administrative management and support services for all UCSF Real Estate functions
Real Estate Services: overseas UCSF’s real estate portfolio and structures and negotiates commercial real estate transactions for Campus and Medical Center real estate. This includes acquisition, disposition, development and provides asset management services for over one million square feet of leased office, laboratory, medical, clinic, and residential space.
UCSF Real Estate includes approximately 154 UCSF and contract personnel; operating/recharge budgets of more than $60M per year; current year capital project expenditures of $208M; and oversight and responsibility for a $9.7B long-range capital development plan.
Bachelor's degree in related area and / or 1-3 years equivalent experience / training.
3 years of equivalent work experience with placemaking and wayfinding strategy, environmental graphic design, architecture or construction administration, preferably in a healthcare or academic/research environment.
Command of leading design software programs including Adobe Illustrator, Photoshop and InDesign.
Intermediate user-level aptitude of AutoCAD, Revit, Microsoft Office and FileMaker Pro.
Knowledge of Windows and Mac OS X operating systems.
Experience with sign manufacturing processes, installation and materials.
Experience writing specifications for signage and graphics construction documents.
Understanding of numerous business processes related to design and construction project management.
Exceptional design talents with sensitivity to diverse subject matter from software interfaces, to sign layouts, and printed tools. Highly skilled in the use of color and typography.
Basic knowledge of signage requirements as mandated by the Americans with Disabilities Act (ADA), and other state, and federally mandated codes and regulations.
About UCSF At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what’s possible for the patients we serve – a promise we share with the professionals who make up our team.
Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report – UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.
Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
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