Career Center
New York, New York
San Francisco Bay Area, CA
Washington, DC
Posted: 23-Mar-23
Location: Grand Junction, CO
Type: Full Time
Salary: $50,000 - $75,000
Categories:
Salary Details:
Required Education:
Chamberlin Architects is seeking a Proposal & Marketing Coordinator with excellent graphic design vision and attention to detail to join our fourteen-person, employee-owned firm in Grand Junction, CO. Previous experience working for a mid-sized to large Architecture or Engineering firm is preferred.
We live where others vacation! Our office is located in the heart of Grand Junction, the regional center of western Colorado and eastern Utah. We are surrounded by world class mountain biking, climbing, and skiing. Don’t live in urbanized Colorado - skip the crowds and traffic of Denver and give yourself immediate access to hiking and camping among our mountain lakes or fishing along our tranquil rivers!
For over 40 years our staff has designed exceptional buildings rooted in these spectacular environments. We aim to raise the bar for what is built outside of major cities. Through an open studio environment, our office fosters excellent design, collaboration, community involvement, and fun!
Check out our website to see the diversity of our clients and projects: www.chamberlinarchitects.com.
Basic Job Function
The Proposal & Marketing Coordinator works with firm leadership as the proposal and marketing lead with responsibility to produce pre-qualification documents, proposals, and presentation materials to ensure winning proposals (RFQ, SOQ, Technical Proposals, Interviews, etc). The goal of this position is to develop compelling submittals by way of message and graphic development. The preferred candidate is to have superior capabilities in organization, strategy, capture planning, message development, proposal management, and graphic development. Other duties include editing written content, updating website and social media activities.
Essential Duties and Accountabilities (in order of importance)
- Support and/or lead Go No Go discussions, Capture Plans, and Business Sector strategy.
- Learn Chamberlin’s portfolio of work.
- Coordinate overall preparation of proposals for the firm to ensure deadlines are met by marketing, proposal lead, and technical contributors, and the proposal package is complete, and responsive to RFP requirements.
- Manage multiple deadlines, prioritize tasks, and work with architectural staff to collect essential project details and stories.
- Update and maintain lead tracking databases with relevant information on targeted clients, contacts and opportunities in advance of RFP / RFQ release.
- Scan media for new project opportunities.
- Coordinate overall proposal process to ensure timely delivery of a winning document that fully complies with the client’s formal & informal requirements.
- Manage and coordinate the development and maintenance of information databases (SharePoint, resumes, images) to facilitate proposal preparation.
- Assist in the preparation of marketing material and presentations for client interviews/presentations.
- Participate in client debriefings on both successful and unsuccessful pursuits & distribute lessons learned to improve proposal process.
- Communicate with senior management about marketing initiatives and project metrics, as well as to brainstorm fresh strategies.
- Develop and execute integrated marketing and public relations efforts to promote our people, projects and trends.
- Work with the firm leadership to identify and execute strategic advertising opportunities to drive robust brand awareness for the project types we serve.
- Organize photo shoots of recently completed projects.
- Carry out research on the clients and markets we work in including education, municipal, healthcare, and federal.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Other duties may include helping covering phones and occasionally supporting our office manager.
Qualifications
- Bachelor’s degree, preferably in Marketing, Communications, Graphic Design and/or relevant marketing experience in the AEC industry.
- 3-5+ years working in the field of marketing and proposal preparation experience at a mid-size to large Architecture, Engineering, or Construction (AEC) firm.
- Superior technical writing and graphic skills with knowledge of the RFQ, RFP, proposal process.
- Eye for editorial detail and graphic consistency across materials.
- Proficiency in production software including: Adobe CC (InDesign, Illustrator & Photoshop) and MS Office. InDesign skills should be confident, creative, and quick.
- Strong personal initiative and problem-solving skills
